Whether you are looking for billing solutions or enrollment management, there's a lot to sort through. That's why we've broken down nine essential features of child care software you can use in your program, and how each one can help you inside and outside the classroom.
This is one of the biggest ongoing projects you and your staff will undertake, as portfolios require regular maintenance. How do you ensure that your files are consistently maintained, that each is high quality and a valuable tool for your staff and parents alike?
It all starts with collecting the right materials.
Running a child care business means doing a lot of administrative work, and how you handle things like billing, staff time sheets, and daily reports can affect your efficiency. Child care management software can help you automate and streamline your recurring tasks to increase your productivity and your bottom line. It can also help you build a good rapport with parents through streamlined, family-friendly communication and convenient options like automated billing.
Here are eight ways that child care management software can help improve the administrative side of your business, so you can spend more time and energy on creating an amazing experience for the children in your care.
By optimizing your sign-in experience, you can make things easier for parents and staff both during the hectic check-in time and when you review any child's attendance. This will save you time, money, and frustration across the board.
Let's take a look at the pros and cons of traditional sign-in methods, and explore the benefits of moving to a more modern, digital solution for child check-in and attendance tracking.
Child care administration isn't easy, especially when it comes to billing. Money is a sensitive topic for families, payment systems are complicated for administration, and we're all subject to human error and forgetfulness. Optimizing your child care billing process means dealing with all these factors.
When optimizing your billing we recommend that you:
Rather than hiding them in a file cabinet, use them as an opportunity to put your business a step ahead. How you write and present your forms is a direct reflection of your business and its values. The perceptions of staff and parents are influenced each time they fill out a form, so maximizing your forms has a host of benefits.
Nailing these forms and using them correctly helps you build a better business.
Just want the forms? Head to the end of the article for links to 7 essential child care forms.
In short, regular evaluations help your workplace be the best it can be and help employees feel connected to their work. This will benefit everything from day-to-day operations to long-term employee retention. And it all starts with your child care staff evaluation forms.
Using staff evaluation forms lays the groundwork for a successful performance assessment, ensuring that, together, you create the best child care center experience for parents and children.
Although it will make your evaluation process more time-consuming, discussing the whole range of an employee's work keeps you focused on the gold standard of performance for your center. Your staff should know exactly what is expected from them and how they'll be assessed on it.
It also ensures that you're providing a fair evaluation of your staff and their work. Child care centers require an all-hands-on-deck approach, and thinking through every type of work an employee does allows you to account for their efforts and see their true strengths and weaknesses. This makes you a better manager, one who is able to show respect for your employees' work and for their developing careers. According to the Harvard Business Review, this is a critical part of being a leader, and one that improves the conditions of your workplace.
In addition to filling out assessments for your staff, let staff fill out self-evaluations. From a management perspective, self- evaluations can provide valuable insight on employee's work habits and personality. Performance review experts at Lattice pinpoint self-evaluations as a key part of any feedback cycle. They “help employees internalize what they are good at and how they can improve, ...[and] show not only how open the employee is to change and growth, but how much they understand about their own performance.”
From an employee's perspective, self-evaluations provide valuable time to reflect on their performance. In the early childhood education field, there is no shortage of things to be done every day. Carving out space for self-evaluation helps your employees improve.
This post is part of our series that covers all the basics you need to create or update your program's administrative paperwork. Read more at 7 Child Care Forms You Need To Run A Better Business.
Hiring is a chance to raise the quality of your child care program. Finding a great addition to your staff makes your program a better place for the children in your care and for your current employees. The interview is an especially important step in your hiring process because it's during this exchange that you can get the best feel for candidates.
Sitting across from someone and hearing them speak about themselves and their experience gives you a rounded view of a candidate and how they will fit in with your child care center. To maximize each interview, be methodical about which questions you ask. This will help you evaluate each candidate fairly and make sure you get to know each applicant.
Here are nine child care interview questions that you should ask in every interview to find people that you trust to work in your child care program.