May 7, 2019 7:50:07 PM

9 Essential Features of Child Care Manager Software

Child Care | Childcare | Preschool | Schools & Daycares | Daycare | Teacher Resources | Preschool Management


Whether you are looking for billing solutions or enrollment management, there's a lot to sort through. That's why we've broken down nine essential features of child care software you can use in your program, and how each one can help you inside and outside the classroom. 

Apr 30, 2019 6:06:20 AM

3 Tips to Make Curating Child Care Portfolios Easier

Child Care | Childcare | Schools & Daycares | Daycare | Teacher Resources

This is one of the biggest ongoing projects you and your staff will undertake, as portfolios require regular maintenance. How do you ensure that your files are consistently maintained, that each is high quality and a valuable tool for your staff and parents alike?

It all starts with collecting the right materials.

Apr 24, 2019 11:39:25 AM

8 Ways Child Care Management Software Helps Your Bottom Line

Child Care | Childcare | Preschool | Schools & Daycares | Daycare

Running a child care business means doing a lot of administrative work, and how you handle things like billing, staff time sheets, and daily reports can affect your efficiency. Child care management software can help you automate and streamline your recurring tasks to increase your productivity and your bottom line. It can also help you build a good rapport with parents through streamlined, family-friendly communication and convenient options like automated billing.

Here are eight ways that child care management software can help improve the administrative side of your business, so you can spend more time and energy on creating an amazing experience for the children in your care.

Apr 16, 2019 8:13:19 PM

How to Make the Best Child Care Sign-In Sheets (+ Free Templates)

Child Care | Childcare | Schools & Daycares | Daycare | Preschool Management

 By optimizing your sign-in experience, you can make things easier for parents and staff both during the hectic check-in time and when you review any child's attendance. This will save you time, money, and frustration across the board.

Let's take a look at the pros and cons of traditional sign-in methods, and explore the benefits of moving to a more modern, digital solution for child check-in and attendance tracking.

Apr 9, 2019 7:22:23 AM

10 Tips for Faster, More Efficient Child Care Billing

Child Care | Childcare | Schools & Daycares | Daycare | Teacher Resources

Child care administration isn't easy, especially when it comes to billing. Money is a sensitive topic for families, payment systems are complicated for administration, and we're all subject to human error and forgetfulness. Optimizing your child care billing process means dealing with all these factors.

When optimizing your billing we recommend that you:

  • Make payments fast and convenient for parents by using reminders, a variety of payment options, and policy enforcement.
  • Streamline your billing process internally, including taking advantage of automation and payment options.
Apr 1, 2019 8:04:50 PM

7 Child Care Forms You Need to Run a Better Business

Child Care | Childcare | Schools & Daycares | Daycare | Preschool Management


Rather than hiding them in a file cabinet, use them as an opportunity to put your business a step ahead. How you write and present your forms is a direct reflection of your business and its values. The perceptions of staff and parents are influenced each time they fill out a form, so maximizing your forms has a host of benefits.

Nailing these forms and using them correctly helps you build a better business.

Just want the forms? Head to the end of the article for links to 7 essential child care forms. 

Mar 26, 2019 2:41:02 PM

How Child Care Staff Evaluation Forms Can Improve Your Business

Child Care | Childcare | Schools & Daycares | Daycare


In short, regular evaluations help your workplace be the best it can be and help employees feel connected to their work. This will benefit everything from day-to-day operations to long-term employee retention. And it all starts with your child care staff evaluation forms.

Using staff evaluation forms lays the groundwork for a successful performance assessment, ensuring that, together, you create the best child care center experience for parents and children.

Use comprehensive child care staff evaluation forms

Your staff evaluations should cover all responsibilities of a staff member's role. Think about each of the areas you might refer to in a job posting and make a section for questions pertaining to each of them:

Although it will make your evaluation process more time-consuming, discussing the whole range of an employee's work keeps you focused on the gold standard of performance for your center. Your staff should know exactly what is expected from them and how they'll be assessed on it.

It also ensures that you're providing a fair evaluation of your staff and their work. Child care centers require an all-hands-on-deck approach, and thinking through every type of work an employee does allows you to account for their efforts and see their true strengths and weaknesses. This makes you a better manager, one who is able to show respect for your employees' work and for their developing careers. According to the Harvard Business Review, this is a critical part of being a leader, and one that improves the conditions of your workplace.

Give staff self-evaluation forms

In addition to filling out assessments for your staff, let staff fill out self-evaluations. From a management perspective, self- evaluations can provide valuable insight on employee's work habits and personality. Performance review experts at Lattice pinpoint self-evaluations as a key part of any feedback cycle. They “help employees internalize what they are good at and how they can improve, ...[and] show not only how open the employee is to change and growth, but how much they understand about their own performance.”

From an employee's perspective, self-evaluations provide valuable time to reflect on their performance. In the early childhood education field, there is no shortage of things to be done every day. Carving out space for self-evaluation helps your employees improve.

Mar 21, 2019 8:44:48 AM

Managing Child Care Daily Report Forms (and How to Make Them Better)

Childcare | Preschool | Schools & Daycares | Daycare | Preschool Management

This post is part of our series that covers all the basics you need to create or update your program's administrative paperwork. Read more at 7 Child Care Forms You Need To Run A Better Business.

Child care forms, especially daily report forms, are an integral part of the workings of a child care center for staff and parents alike.

Communicating with parents on a daily basis about the milestones and activities children are experiencing is an essential part of the connection between staff and parents. Staff members use each daily report to identify any changes in a child's behavior and to keep a record of how each child is progressing. Parents, too, benefit with daily report forms providing insight into what their child did each day and how they're feeling when a parent is not around.

Despite the upsides, keeping on top of child care daily report forms is often more difficult than it has to be. This is because many child care centers still use paper forms and processing these forms manually is time-consuming and error-prone. Moving away from paper to digital is the best way to make handling your child care daily report forms easier. Here's how using technology can help improve communication with parents, lower your administrative costs, and enable your staff to work smarter.

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